top of page

MIAMI FRIENDORS
TERMS AND CONDITIONS

🔹 1. GENERAL POLICIES

Application & Acceptance
  • Applications do not guarantee a space at any event.

  • Exclusivity is not guaranteed, but efforts will be made to avoid oversaturation of similar products.

  • Vendors will be notified if accepted and must submit payment within 24 hours. An additional 24-hour grace period may be granted. After 48 hours, unpaid spots will be reopened to other vendors.
     

Payments

  • All payments are non-refundable, non-transferable, and non-creditable under any circumstances.

  • By submitting payment, vendors agree to all terms listed herein.
     

Sales & Licensing Responsibility

  • Vendors are responsible for complying with all local, county, and state regulations. This includes proper business licenses, permits, and sales tax documentation.

  • Miami Friendors is not responsible for verifying vendor compliance or handling any legal matters related to vendor business operations.
     

Code of Conduct

  • All vendors are expected to maintain a respectful, professional, and inclusive environment.

  • Harassment, discrimination, aggressive selling, or any inappropriate conduct may result in immediate removal without refund and disqualification from future events.

     

🔹 2. EVENT OPERATIONS

Setup & Breakdown

  • Vendors must be present and fully set up by the time listed in the acceptance email. Early breakdown is not permitted.

  • Vendors are required to stay for the entire duration of the event. Early departure may result in suspension from future markets.
     

Vendor Check-in & Spot Assignment

  • All vendors must check in with a Miami Friendors representative before setting up.

  • No tent or display may be erected prior to check-in and space assignment.

  • Violations will result in immediate removal from the event without refund and potential disqualification from future events.

  • Spots are assigned by Miami Friendors staff. No spot saving is allowed.
     

Property & Liability

  • Vendors must bring all necessary equipment, including tents, tables, chairs, and extension cords.

  • Tents must be properly weighted to ensure safety.

  • Vendors are responsible for any damage caused by their setup to the venue, other vendors, or attendees.

  • Miami Friendors and venues are not responsible for lost, stolen, or damaged items.

     

🔹 3. WEATHER POLICY

Standard Rain or Shine Policy

  • All events are Rain or Shine unless officially canceled by Miami Friendors or the venue.

  • Refunds, credits, or rollovers are not provided for absences due to inclement weather, illness, scheduling conflicts, or emergencies.
     

Severe Weather Exception (Zoo Miami Events Only)

  • For Zoo Miami markets: if a vendor determines that the weather is severe or unsafe, they may email hello@miamifriendors.com at least 24 hours before the event start time for a one-time transfer to another Zoo date.

  • This does not apply to general markets or other venues.

  • No-shows or late communication will result in forfeiture of vendor fees.

     

🔹 4. CANCELLATIONS & REFUNDS

General Policy

  • All fees are non-refundable, including vendor cancellations for any reason.

  • Day-of cancellations or no-shows without communication may result in disqualification from future events.
     

Emergency Exceptions

  • If a vendor must cancel at least three days prior due to an emergency, they may request a rollover by submitting official documentation, such as a medical note or accident report.

     

🔹 5. MARKET FORMATS

Standard Markets

  • Vendor requirements, hours, and rules will be shared via acceptance email and market-specific details.
     

$25 Market Events

  • These are small-format events featuring 1 to 5 vendors.

  • Hosted at a variety of venues including breweries, restaurants, hotels, commercial buildings, and more.

  • Vendors are responsible for researching the venue and surrounding area to ensure brand alignment.

  • Miami Friendors does not guarantee foot traffic and does not promote $25 Markets — marketing is primarily the vendor's and/or venue's responsibility.

  • These markets are designed for low-cost brand exposure and audience testing.
     

Zoo Miami Markets

  • No CBD, food, dessert, or beverage vendors allowed.

  • No plastic or Styrofoam packaging permitted. Vendors not compliant will be turned away.

  • Electricity is not provided.

  • Setup is from 8:00–9:40 AM. Market runs from 10:00 AM to 5:00 PM. All vendors must vacate by 6:00 PM.

  • All vendor booths must be clean upon departure.

  • Zoo markets are rain or shine, and vendor fees are non-refundable.

  • One-time date transfers due to severe weather are only allowed if 24-hour notice is provided by email (see Weather Policy above).

     

🔹 6. BRANDING & PROMOTION
Media Release

  • By participating, vendors grant Miami Friendors permission to use photos, video, logos, or promotional materials from the event for marketing and advertising purposes.
     

Social Media Tagging

  • Vendors are encouraged to tag @MiamiFriendors on Instagram, TikTok, Facebook, and other platforms before, during, and after the event.

  • We may reshare tagged posts to boost visibility and support your brand.

bottom of page